Privacy Policy

At Magnolia Dental Care, safeguarding your privacy is our utmost priority. We want to assure you that we will never, under any circumstances, sell, distribute, or rent any personal or business information you provide to us, such as your name, company name, mailing address, postal code, email address, or any other data through our website, to any third party. This commitment extends unless required by law.

The information you share with us is exclusively utilized for delivering medical services, informing you about procedures, or providing relevant information from Magnolia Dental Care. We do not automatically collect personal information unless voluntarily supplied through methods like email, phone contact, or registration and contact forms on our website. Any information provided is protected under the Federal Privacy Act.

How We Use Collected Information:

We securely receive and store information provided through our website, email, or telephone communication. This includes inquiries, information requests, or appointment scheduling. This data is crucial for understanding your needs, providing prompt service, and facilitating further communication or appointment arrangements.

magnolidadentalcare.com may contain links to third-party-operated sites, and we do not control their privacy policies.

IP Addresses:

We log the IP addresses of visitors to our site for system administration and to gather aggregate information about site usage. This helps us understand how our site is accessed. To maintain anonymity, we do not associate IP addresses with personal information unless required by law enforcement authorities.

Cookies:

We use “cookies” to gather information about the sources of site traffic. While this does not personally identify you, modifying your browser settings allows you to approve or reject cookies selectively. However, rejecting cookies may impact site functionality.

E-mail Communication:

E-mail communication that you send to us via the e-mail links on our site may be shared with an employee that is most able to address your inquiry. We make every effort to respond in a timely fashion once communications are received. Once we have responded to your communication, it is discarded or archived, depending on the nature of the inquiry.

The e-mail functionality on our site does not provide a completely secure and confidential means of communication. It’s possible that your e-mail communication may be accessed or viewed by another Internet user while in transit to us. If you wish to keep your communication private, do not use e-mail.

We may periodically send you emails containing information that we think you may find relevant using the email address that you have provided. If you no longer wish to receive periodic emails from us, please follow the opt-out instructions located at the bottom of the email. Virginia Family Dentistry complies fully with the CAN-SPAM Act.

Protecting Your Personal Information:

State-of-the-art security software protects your data once it reaches our servers. We also de-identify all data before using them in aggregate reporting.

Third-Party Access:

magnolidadentalcare.com does not provide any third party access to your IP address and contact information.

We may provide third parties with aggregate statistics about our visitors, traffic patterns and related site information. These data reflect site-usage patterns gathered during visits to our Website each month, but they do not contain behavioral or identifying information about any individual member unless that member has given us permission to share that information.

Aggregate information

We use general traffic, site usage and length-of-stay information in reports to third parties with which we have a business relationship. This sort of information is shared only in aggregate and does not personally identify you.

Changes and Questions:

This privacy policy may be revised at any time, and changes will be posted on our website. Continued use of our site indicates your consent to the policy. If you wish to stop receiving communications, please email [email protected]

Magnolia Dental Care
NOTICE OF PRIVACY PRACTICES – HIPAA & 42 CFR PART 2

This Notice of Privacy Practices (“Notice”) describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.

Protected health information (PHI) includes information that identifies you and relates to your past, present, or future physical or mental health or condition, the healthcare services you receive, or payment for those services.

Some types of health information, including records related to Substance Use Disorder (SUD), receive additional protections under federal law, including regulations found at 42 CFR Part 2, in addition to HIPAA. These enhanced protections are explained later in this Notice.

OUR PLEDGE REGARDING YOUR HEALTH INFORMATION

We understand that your health information is personal and confidential. We are committed to protecting the privacy and security of your protected health information (PHI). We are required by law to:

  • Maintain the privacy of your PHI
  • Provide you with this Notice of our legal duties and privacy practices
  • Follow the terms of this Notice
  • Notify you if a breach occurs that may have compromised the privacy or security of your
    information

HOW WE MAY USE AND DISCLOSE YOUR PHI

Treatment – We may use and disclose your PHI to provide, coordinate, or manage your dental care and related services.
Payment – We may use and disclose your PHI to obtain payment for services provided to you.
Healthcare Operations – We may use and disclose your PHI for practice operations, including quality assessment, staff training, legal compliance, auditing, and business planning.
Appointment Reminders – We may use or disclose your PHI to contact you about appointments, reminders, or treatment alternatives.
Required by Law – We may use or disclose your PHI when required by federal, state, or local law.
Emergencies – We may use or disclose your PHI in emergency situations as necessary to protect your health or safety.
Public Health Activities – We may disclose PHI for public health purposes, including disease prevention and reporting.
Military, National Security, and Protective Services – We may disclose PHI as required for military activities, national security, and protective services.
Research – We may use or disclose your PHI for research purposes when approved by law and with appropriate safeguards.
Legal Proceedings – We may only disclose PHI in response to a valid court order or other lawful process or by your written consent.
Marketing – We will not use your PHI for marketing purposes without your written authorization.
Business Associates – We may share your PHI with business associates who perform services on our behalf. These business associates are required by law to safeguard your information.
Workers’ Compensation – We may disclose PHI for workers’ compensation or similar programs that provide benefits for work-related injuries or illness.
Personal Representatives – We may only disclose your PHI to a personal representative authorized by you in writing.

SPECIAL PROTECTIONS FOR SUBSTANCE USE DISORDER (SUD) RECORDS

Some health information is considered especially sensitive and receives enhanced protection under federal law, including information related to Substance Use Disorder (SUD).

Even if this practice is not a substance use treatment provider, these protections may apply if we receive, maintain, or transmit SUD-related information as part of your health record.

How SUD Information May Be Used

SUD-related records may be used and disclosed for treatment, payment, and healthcare operations, as permitted by law, unless you request additional restrictions.

Prohibition on Legal Use

SUD-related records may not be used against you in criminal, civil, or administrative proceedings without your written consent or a specific court order.

Redisclosure Limitations

SUD-related information may not be redisclosed unless permitted by law. Additional restrictions may apply beyond standard HIPAA rules.

Fundraising Restrictions

Your SUD-related information will not be used for fundraising purposes without your consent. You have the right to opt out of fundraising communications.

YOUR RIGHTS REGARDING YOUR HEALTH INFORMATION

You have the right to:

  • Access – Obtain a copy of your PHI
  • Amendment – Request corrections to your PHI
  • Accounting of Disclosures – Receive a list of certain disclosures of your PHI
  • Restrictions – Request limitations on how we use or disclose your PHI
  • Confidential Communications – Request communications in a specific manner/location
  • Fundraising Opt-Out – Opt out of fundraising communications
  • Brach Notification – Be notified of breaches of unsecured PHI
  • Complaints – File a complaint with the Office for Civil Rights without retaliation

CHANGES TO THIS NOTICE

We reserve the right to change this Notice. Any changes will apply to all PHI we maintain. The updated Notice will be available upon request, in our office, and on our website.

Contact Information:

Privacy Official Name: Sarah Latterell
Telephone: 952-927-7744
Address: 6545 France Ave. S. Ste. 270 Edina, MN 55435
Email: [email protected]